> ## Documentation Index
> Fetch the complete documentation index at: https://docs.trykompass.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Run your annual budget

> From an empty workspace to an approved budget your whole team tracks against, in the order Kompass expects.

An annual budget in Kompass is one workbook, mapped to your ledger, approved once and tracked all year. This is the route through it; each step links to the guide with the detail.

## 1. Get the foundations in place

Do these once, before your first budget:

* Connect your accounting system so actuals arrive on their own. See *Bring in your actuals*.
* Match each ledger account to a budget line. See *Map your chart of accounts*.
* Add your departments and any other way you report. See *Set up dimensions*.

## 2. Create the budget

In **Budgets**, click **Upload new budget**. In **Create a new budget**, choose how the figures arrive:

| Choose | When |
| - | - |
| Upload a completed budget | Finance has already built the workbook. See *Upload an existing Excel budget*. |
| Start from a template | Departments fill in their own sheets. See *Assign sheets and approve budgets*. |

Set the **Fiscal year** and **Figures are in**, which cannot be changed later. For a completed budget, also set **Type of budget** to **Annual budget**.

## 3. Map, review and approve

Point every budget line at a ledger account, clear the unmapped count on each tab, then make the budget live and approve it. See *Map your budget* and *Finish and approve your budget*.

Approving locks the plan of record. Someone with the approval permission can choose **Reopen budget** from the **⋯** menu if it must change.

## 4. Share it

From the **⋯** menu choose **Manage access** and add people, roles or departments as **Viewer**, **Commenter**, **Editor** or **Admin**. See *Roles and permissions*.

## 5. Track it all year

Open **Budget vs Actuals** each month, after your books close. Ask owners to explain the variances that matter. See *Track budget vs actuals*.

## 6. Close the year

When the next year's budget is approved, **Archive** this one. It stays available for comparison but drops out of day-to-day lists.

> **Archive, don't delete.** Approved and archived budgets cannot be deleted, so last year's plan is always there to compare against.


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